Privacy Policy

Introduction

Welcome to Inlaks Computers Limited’s (“INLAKS”) Privacy Policy. Here, we explain how we collect, use, share, and process your personal data, for example, when you:

• Visit our websites or use our services
• Download documents from us
• Subscribe to our newsletters
• Interact with us at in-person meetings, at INLAKS-sponsored events, or events hosted on our premises
• Submit your CV through our careers page
• Participate in our marketing and branding activities

We also detail the choices you have regarding these activities and how you can exercise your rights.

Because we need to comply with changing legal requirements and business needs, this Privacy Policy may be updated from time to time. You can always find the most current version on our website. If we make significant changes, we’ll let you know in an appropriate way—such as a pop-up notice or a statement of changes on our site.

In this Policy, “personal information” or “personal data” refers to any information that identifies (or could identify) you, like your name, address, email address, or details about how you use our websites or interact with us at events.

Please read this Notice carefully to understand your rights and how we protect your personal data.

Who we are?

INLAKS is an Information Technology Systems Integrator involved in the development and deployment of dynamic and highly scalable ICT solutions and tools. You can find out more about us here.

Scope

All individuals whose personal data is collected in the course of our business operations.

Who is responsible for your personal information?

INLAKS may be data controller and a data processor and is responsible for processing your personal information as described in this Privacy Policy.

What personal information do we collect?

We only collect information that is necessary for the provision of the service(s) that you have requested. The types of personal information that we collect, and process will depend on the service you receive from us, and these includes:

• Name, contact address, email addresses, and telephone numbers
• Demographic attributes, when tied to personal information that identifies you
• Employer, corporate contact details, job title
• Career history, professional background, and other CV related information
• National passport, driving license or any other form of proof of identification
• Data from surveys and publicly available information, such as social media posts
• Unique IDs such as your mobile device identifier or cookie ID on your browser
• IP address and information that may be derived from IP address, such as geographic location
• Information about a device you use, such as browser, device type, operating system.

How we collect personal information

We collect information about you when you:

• Register to use our websites and portals.
• Complete online forms
• Take part in surveys.
• Interact with us using our social media platforms.
• Download information such as publications or participate in any other interactive areas that appear on our website or portals.
• Contact us offline, for example by telephone, SMS, email, post, or any other means of communication.
• Submit your CV on our Careers Platform
• Access and use any of our websites or portals from your devices (including mobile devices) and applications.
• Share information with third parties that are entitled to share that information, but in each case as permitted by applicable laws.

Why and how do we use your personal information.

All personal information which we collect, and process is justified by lawful processing on the basis that:

• You have given consent to the processing.
• Processing is necessary for the performance of a contract to which you are a party or take steps to enter into a contract.
• Processing is necessary for compliance with a legal obligation to which we are subject.
• Processing is necessary in order to protect your vital interests or that of another natural person.
• Processing is necessary for the performance of a task carried out in the public interest.

We may use personal information for the following purposes:

• To communicate and respond to your requests and enquiries about INLAKS If you get in touch with us (such as by completing the registration form on our website, sending an email or by visiting the social media platforms). This communication may be made through email or such other channels where you reach out to us.

 

• To administer subscriptions of periodic newsletters – The Company may use a third party to create and distribute various newsletters via e-mail. The third party will collect your name and e-mail address when you click through to their site and sign up for the newsletter. Please review their privacy policy to determine how your information will be used. Also, note that you can opt out of our mailing list at any time by simply clicking on the “unsubscribe” link in our emails to you

 

• To deliver technical and functional management on our sites – When you choose to register with us (such as to make use of our market data), we need to process the personal information provided by you so that we can create and manage a personal account for you. Upon creating your account, we will send you your personal login information. This personal information enables us to administer your account, for example by changing your password for you.

 

• To market our services or related services, and to tailor our marketing and brand activities to you or your company’s interests – INLAKS may use information about you to notify you (email or telephone) about new products and services, updates and associated campaigns and promotions (including via newsletters).

 

• To provide specific services in accordance with an agreement you are entering or have entered with us – If you engage us for a service, you are our employees, or are a supplier or business partner, we process information about you to engage you further on the services, provide such services, and administer the relevant transactions. For instance, if you register as a Vendor, we will use the information to onboard you as a service provider and to carry out background and screening checks.

 

• To analyse, develop, improve, and optimise the use, function and performance of our sites and products and services – We may process personal information in order to analyse, develop, improve and optimise the use, function and performance of our sites and products, as well as marketing campaigns. In case the sites permit you to participate in interactive discussions, create a profile, post comments, opportunities, or other content, or communicate directly with another user or otherwise engage in networking activities, INLAKS may process personal information when moderating these activities.

 

• To manage the security of our sites, networks, and systems – We may collect site use data for security and operations management to help keep our sites, networks, and systems secure, or to investigate and prevent potential fraud, including ad fraud and cyber-attacks and to detect bots.

 

• To comply with applicable laws and regulations and to operate our business – In some cases, we must process personal information to comply with applicable laws and regulations. For example, to respond to a request from a regulator or to defend a legal claim. We may also process personal information in the performance and operation of our business, such as to conduct internal audits and investigations or for finance and accounting, archiving and insurance purposes.

 

• To arrange events hosted at our premises – whether you are either an organiser or an attendee and to control access to our premises.

Any personally identifiable information gathered by INLAKS will be used only for the purposes set out under this Policy. We will not disclose or divulge such data outside of INLAKS, other than to third party providers that assist us in providing the services. INLAKS does not share, sell, rent or trade personally identifiable information with third parties for their promotional purposes.

How is your personal information secured?

• The security of your personal information is important to Us. INLAKS therefore takes reasonable precautions to protect your personal information.
• We maintain organizational, technical, and administrative measures designed to protect your personal data against unauthorized access, disclosure, alteration, misuse, and destruction;
• We generally follow accepted industry standards to protect the personal information submitted to us, both during transmission and once we receive it.
• To ensure the safety of your Personal Data, secured web services have been configured to run within a virtual private connection, and an SSL certificate to make sure that all communications are made over HTTPS, SFTP using TLS.
• We employ data encryption technologies and have also developed security measures for the protection of our systems from hackers.
• Unless otherwise specified in this Policy, we limit access to Data within our custody to employees that have a business reason to access such Data.
• In addition to this, we have the following procedures in place to ensure Data security:
  • No employee, officer, director, or member of the management team will access, copy, modify, remove, or destroy any Personal data held by us unless lawfully authorised to do so;
  • We will conduct periodic training for all employees on the proper handling of Personal data;
  • We maintain records of all processing of Personal Data, and such records shall include the nature of data collected, the purpose of collection, the department responsible for collection and retention, where and when the Personal Data was transmitted etc.
• While we have implemented appropriate technical, physical, and organisational measures designed to protect personal information against accidental or unlawful destruction, accidental loss, damage, alteration, unauthorised disclosure or access, as well as all other forms of unlawful processing, please be reminded that no method of transmission over the Internet, or method of electronic storage, is 100% secure.

INLAKS limits Personal Data collection and usage to data that is relevant, adequate, and absolutely necessary for carrying out the purpose for which the data is processed.

INLAKS will evaluate whether and to what extent the processing of personal data is necessary and where the purpose allows, anonymized data must be used.

Transfer of Personal Data to Foreign Country

• Where your personal data is to be transferred to a country outside Nigeria, we will put adequate measures in place to ensure the security of such personal data.
• We will only transfer your Personal Data out of Nigeria on one or more of the following conditions:
  • We have your explicit permission (consent) to make the transfer.
  • It’s necessary to fulfill or begin a contract between you and INLAKS, based on your request.
  • It’s necessary to finalize a contract between INLAKS and a third party in a way that benefits you.
  • It serves the public interest, as required or permitted by local regulations.
  • It’s needed for legal reasons, such as establishing, exercising, or defending legal claims.
  • It protects vital interests—either yours or someone else’s—especially if you’re unable to give consent (e.g., in an emergency).
  • It’s solely for your benefit, and:
    • We cannot realistically obtain your consent, and
    • If we could, we believe you would give it.
  • INLAKS will take all necessary steps to ensure that the Personal Data is transmitted in a safe and secure manner. Details of the protection given to your information when it is transferred outside Nigeria shall be provided to you upon request.

Who we share your personal data with?

Your personal data may be stored in a database that we, as well as other subsidiaries of INLAKS, can access in order to provide you with our services. We may also share your data with third parties (data processors) who provide data storage facilities to us. The other categories of third parties, in accordance with this Privacy Policy, we may share your information with are:

• Service providers or third parties that process information on our behalf (e.g., internet service and platform providers, payment processing providers and those organisations we engage to help us send communications to you) so that they may help us to provide you with the applications, services, and information you have requested or which we believe is of interest to you.
• Analytics and search engine providers that assist us in the improvement and optimisation of our website.
• Law enforcement or regulatory agencies, or authorised third parties, in response to a verified request relating to a criminal investigation or alleged illegal activity or any other activity that may expose us and/or the user or any third party to legal risks or liability.
• Third parties where you have a relationship with that third party, and you have consented to us sending information (for example social media sites or other third-party application providers)
• Professional advisors and auditors for the purpose of seeking professional advice or to meet our audit responsibilities.
• Agencies where reporting is mandatory under applicable laws.
  We may share non-personally identifiable information (e.g., the pages you visit, and which links you click, which ads you see and click on, and the categories of search terms you enter) about the use of our website or portal publicly or with third parties but this will not include information that can be used to identify you.

Where we share your personal data with third parties, the processing by such third parties will be governed by a written contract with INLAKS. This is to ensure adequate protection and security measures are put in place by the third party for the protection of your Personal Data in accordance with the terms of this Policy and the NDPA.

Retention of your personal information

INLAKS will retain your personal data in line with its Retention Policy. This enables us to comply with legal and regulatory requirements or use it where we need to for our legitimate business purposes such as managing your account and dealing with any disputes or concerns that may arise. We may need to retain information for a longer period where we need the information to comply with regulatory or legal requirements or where we may need it for our legitimate purposes (e.g., to help us respond to queries or complaints, responding to requests from regulators etc.). When we no longer need to use your personal information, we will remove it from our systems and records and/or take steps to encrypt it so that you can no longer be identified.

Your rights as a Data Subject

At any point while we are in possession of or processing your personal data, you have the following rights:

• Right of access – you have the right to request a copy of the information that we hold about you
• Right of rectification – you have a right to correct data that we hold about you that is inaccurate or incomplete
• Right to withdraw consent- Where consent forms the basis for the processing of your personal data, you have the right to notify us of your decision to withdraw the consent.
• Right to object to data processing– you have the right to object to certain types of processing such as direct marketing
• Right to restriction of processing – where certain conditions apply to have a right to restrict the processing
• Right to data portability – you have the right to have the data we hold about you transferred to another organization
• Right to object to automated processing, including profiling – you also have the right to be subject to the legal effects of automated processing or profiling
• Right to lodge a complaint- In the event that you are unsatisfied with the manner in which your personal data is processed by us, you have the right to lodge a complaint with the Nigerian Data Protection Commission.
• Right to be informed-You have the right to be informed that your data is being processed by us.
• Right to be forgotten – in certain circumstances you can ask for the data we hold about you to be erased from our records
• Right to judicial review – in the event that INLAKS refuses your request under rights of access, we will provide you with a reason for the refusal.

If you wish to exercise any of these rights, kindly complete our data subject rights request form here and send the completed form to dpo@inlaks.com.

Inlaks may send an OTP to your email address or phone number with us, in order for us to verify your identity in relation to the right you seek to exercise.

In the event that you will like to exercise your right to lodge a complaint with the Nigerian Data Protection Commission (NDPC), the NDPC can be contacted through the following channels:

 

Address: No 12 Clement Isong Street, Asokoro, Abuja, Nigeria

Email Address: info@ndpc.gov.ng

Website: https://www.ndpc.gov.ng/

Phone Number: +234 (0) 916 061 5551

 

Cookies

We use cookies to improve your browsing experience on our website. By browsing on our website, you consent to our use of cookies in accordance with our cookie policy. Kindly go through our cookie policy to better understand our use of cookies.

Data Analytics

We may use data analytics tools to analyse the information generated and stored during your use of our services to improve our services, provide content tailored to your personal preferences, and to monitor our website’s traffic and usage. The other purposes include:

• Develop and provide new and existing functionality and services.
• Determine your general location to evaluate how our known clients engage with different parts of our website.

All these tools may be provided by third-party service providers and may include the collection and tracking of certain data and information regarding the characteristics and activities of visitors to our website. We may disclose data, including personal information, to such third-party services providers in order to obtain such services. You have the right to object to this processing activity, but if you object, this may affect our ability to provide certain services and/or solutions for your benefit.

Contact Us

If you have any questions, suggestions or complaints regarding our privacy practices please contact our Data Protection Officer dpo@inlaks.com. We will investigate and attempt to resolve your complaints or respond to your enquiries within thirty (30) days of your request.

Changes In this Privacy Policy

We may make changes to this Privacy Policy from time to time to reflect the changes in the law, our business and practices. Such changes or revision shall be effective immediately upon posting it on our website. We will provide you notice of such changes, by indicating the Last Revised Date on our website. Your continued use of our services and access to our platforms after such revision, shall constitute your acceptance of this Privacy Policy.

 

This Privacy Policy was last updated February, 2025.