Introduction
Thank you for considering employment with Inlaks Computers Limited (“Inlaks”, “we”, “our”, “us”). We value your privacy and are committed to protecting the personal data you provide during the recruitment process. This notice outlines how we collect, use, and safeguard your information in accordance with relevant data protection laws, including the Nigerian Data Protection Act 2023.
Data We Collect
- Personal Information: Name, address, contact details (email, phone number), date of birth, and any other details you provide on your CV or application form.
- Employment History and Qualifications: Previous work experience, educational background, professional certifications.
- Identification Documents (where applicable): Copies of government-issued ID, references, or background checks.
Purpose of Collection
- Evaluation of Suitability: We use your personal data to assess your qualifications, skills, and experience for the position(s) you applied for.
- Communication: To contact you regarding interview scheduling, application updates, and potential employment offers.
- Legal and Regulatory Compliance: To comply with statutory or regulatory requirements, such as verifying your identity or right to work.
Legal Basis for Processing
- Consent: By submitting your application, you consent to the processing of your personal data for the recruitment process.
- Legitimate Interests: We process your data to pursue our legitimate interest of hiring qualified candidates while respecting your rights and freedoms.
- Legal Obligations: We may process your data to meet statutory or regulatory obligations (e.g., background checks, compliance with labour laws).
Data Sharing
- Internal Stakeholders: Your data may be shared with relevant departments (HR, Hiring Managers, etc.) strictly for recruitment purposes.
- Third Parties: We may share your data with service providers (e.g., background check agencies) or regulators if required by law. All third parties must adhere to our data protection standards.
Data Retention
- Retention Period: Unsuccessful candidate data is typically retained for twelve (12) months to consider you for future openings, unless you request deletion sooner. Successful candidate data will form part of your employment record.
- Secure Disposal: Once the retention period has lapsed (or upon your request, if permissible), we securely delete or destroy your personal data.
Your Rights
- Right to Be Informed: Know what data is collected, why it is collected, and how it is used.
- Right to Access: Request details on the data we hold and how it is processed.
- Right to Rectification: Correct inaccuracies or update incomplete information.
- Right to Erasure (Deletion): Ask for data to be removed under specific conditions (e.g., if it is no longer necessary).
- Right to Restrict Processing: Limit how your data is used if accuracy or legality is disputed.
- Right to Data Portability: Obtain your data in a structured format or have it transferred to another organization.
- Right to Object: Object to certain processing, such as direct marketing or automated decisions.
- Right Not to Be Subject to Automated Decision-Making: Challenge decisions made solely by algorithms if they produce legal or significant effects.
- Right to Lodge a Complaint: Contact the relevant data protection authority if you believe your rights have been violated.
- Right to Withdraw Consent: Revoke consent at any time, without affecting the lawfulness of prior processing.
Security Measures
We implement technical and organizational measures to protect your personal data from unauthorized access, alteration, disclosure, or destruction. Only authorized personnel involved in the recruitment process have access to your data.
Contact Information
If you have any questions about how we handle your personal data or wish to exercise your rights, please contact our Data Protection Officer (DPO) at dp0@inlaks.com
Acknowledgment
By proceeding with your application, you acknowledge that you have read and understood this notice and consent to the processing of your personal data for recruitment purposes. We appreciate your interest in Inlaks and wish you success in the hiring process.